Setting up a proper email signature

This irritates me to no end. BAD email signatures.

I’ll keep it short & sweet.

THE BAD

• No phone numbers – What if I WANTED to call you?
• No email addresses – Sometimes you just don’t want to click on “details” and go through the hassle of finding it
• Who they are – Like their title and their full name and position and/or department. Something, Anything!
• No signatures at all
• Lots of Graphics and Logos – I hate downloading that crap
• Background Images – Some look so kiddy and cheesy then you can’t read what they’re saying
• Too many colours
• Juvenile fonts – It may be weird to call a font juvenile, but Comic Sans does that for me and is unprofessional
• Quotes of the Day
• Green messages like “Do you really need to print this?” – I’m green, but that is irritating

THE GOOD

• In plain text, not HTML
• No background – white is fine
• Black font – Times New Roman is inoffensive
• A header logo is fine but only if people don’t have to download any new images

This is what you should have in an email signature:

• Full Name & Title (and/or Department you work in)
• Email Address (just in case you have many)
• Company Name
• Web URL
• Office Number and/or Extension
• Cellphone Number (if used for business)